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People & Workplace Specialist
The Job in a Nutshell
In this role, you'll be a cultural ambassador and the go-to person making sure our office is a welcoming and efficient place to work. You'll oversee the daily administrative activities that keep everything running smoothly, ensuring people, information, and resources are in the right place at the right time. You'll also handle a variety of people-focused initiatives such as onboarding and relocation, internal communication, workplace safety, company and office events, and employee benefits all aimed at creating a positive experience for everyone at the company. If you enjoy creating structure, building connections, and making the workplace a great place to be, this role will be a perfect fit for you.
A Sneak Peek into Your Role
- Working fully on-site, managing the day-to-day operations of the office, including welcoming visitors and employees, handling mail and couriers, and ensuring everything runs smoothly.
- Serving as the main contact for new hires, managing onboarding, relocation, travel, accommodation, and immigration tasks and documentation.
- Managing office operations, cleaning services, and vendor relations to maintain inventory and smooth day-to-day functioning.
- Overseeing workplace safety, health protocols, fire marshals, compliance, and leading the Work Environment Committee.
- Maintaining the company's intranet and internal communications to keep employees informed and engaged.
- Planning, budgeting, and executing company events, including team outings, holiday celebrations, and management offsites. Coordinating employee travel, including booking tickets and organizing accommodation.
- Supporting employee well-being initiatives, including occupational health checks and managing the health compensation program.
- Developing and implementing facility procedures, streamlining HR processes for efficiency, and handling confidential employee information securely.
You're good at
- You hold a Bachelors degree or higher and have at least a year of experience in HR, workplace, administrative or project management roles. Experience in an international setting is an advantage.
- Hands-on experience with HR support, onboarding, relocation or coordinating company events is a plus, helping you create a welcoming, well-organized, and positive workplace.
- Youre proficient in Google Suite (Gmail, Drive, Docs, etc.), and experience with other back-office systems is a plus.
- You communicate clearly and confidently in both English and Estonian.
- You are flexible, professional, and resourceful, able to work independently while collaborating effectively with the team to support smooth office and HR operations.
- Youre highly organized, detail-oriented, and proactive, keeping things running smoothly in a busy office while tackling challenges with a solution-oriented mindset and a can-do attitude.
- You enjoy supporting a diverse workplace and contributing positively to the company culture and daily operations.
Think of this job ad as more of a friendly guide than a rigid 'must-have' list. We're well aware that no one will tick all the boxes, so feel free to apply even if you're not a perfect match we love close matches too!
Our Benefits, Your Happiness
- Enjoy generous vacation time totaling 38 days (28 working days) to maximize your well-deserved time off, along with flexible work hours tailored to your lifestyle.
- Elevate your well-being with monthly sports/health compensation, full sick leave coverage for the first 8 days, our in-house gym, and a chill games room to unwind.
- Unlock a generous Supplemental Training Program that includes training and company-wide knowledge-sharing opportunities to fuel your growth.
- Our office is a cozy (and dog-friendly) haven right in the heart of the city. Enjoy complimentary fruits and beverages and free parking. It's the perfect place to be productive and feel right at home.
- Be part of the most legendary events and make amazing connections with colleagues from across the entire company.
- We foster innovation and independence while celebrating success in a multicultural and diverse company, where you'll work alongside people from around the globe.
- ..plus, if you're not already a pro, we'll teach you how to play poker!
Recruitment flow
- Interview - Second Interview - Background check - Offer
- Start date: ASAP
- Recruiting from Estonia
- Applications are open until we find the one - take the leap and apply now!
We are an equal-opportunity employer, and we value diversity. Our diverse backgrounds, experiences, characteristics, and traits make us better at serving customers. So please, come as you are!
Location
Tallinn, Estonia
Selle ametikoha keskmise palga info leiad aadressilt palgad.ee.
Lisahüved: additional vacation days, sports/health compensation, supplemental training program, and sick leave compensation from the 1st day.
Asukoht
- Tallinn, Harjumaa, Eesti
Kai 4
Tööaeg
- Täistööaeg
Oskused
Keeled
- Inglise
- Eesti
Kontaktisik
Meiken Peets
Meiken Peets
Are you tired of working for a company that's as exciting as watching paint dry and you want to try something new? Look no further! Join Coolbet, the innovative iGaming company that's taking the world by storm! With a diverse team of 1100+, including around 300 based at our vibrant Tallinn HQ, representing more than 50 nationalities, were shaping the future of gaming through continuous product development, a collaborative culture, and a strong commitment to responsible play.
At Coolbet, we believe in taking smart risks, sharing bold ideas, and owning our work. We're not afraid of change, after all, staying ahead of the game means putting our customers first every step of the way. That's why we strive to be the fairest, most personal, and most transparent gaming site in the industry.
But it's not all work and no play! We've got a fantastic atmosphere that's fun, creative, and full of energy. Whether you're brainstorming new ideas with your team or bonding over a game of ping pong, you'll love being part of the Coolbet family. From team events and Friday Beers to poker nights and company celebrations, there's always something fun going on to keep us connected.
And the best part? We're growing fast and looking for new talent to join our team! Whether you're a seasoned pro or just starting out, we've got opportunities for everyone. So why not take a chance to apply now to take part in our new adventure and discover why Coolbet is the place to be? With our unique blend of innovation, responsibility, and fun, you'll never want to leave.
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