At least 1 year of experience as an executive assistant, office manager, or in a related role;

Familiarity with document management and foreign economic activity (FEA) principles;

Experience or basic understanding of tender participation principles would be an advantage;

Proficient PC skills (MS Office, Excel, email);

Attention to detail, responsibility, and the ability to work with large volumes of information;

Decent communication skills, and the ability to build business communication.

Document management (contracts, agreements, invoices, transport docs, certificates, etc.);

Preparing shipping documents and ensuring data accuracy;

Communicating with manufacturers: placing and monitoring orders, clarifying delivery terms and conditions;

Monitoring tenders in target countries, collecting and analyzing information on current and upcoming tenders;

Preparing tender documents and participating in the bid submission process;

Conducting business correspondence with partners, including foreign trade;

Assisting the manager on ongoing organizational and administrative matters.

Work in a modern office in the center of Tallinn;

Hybrid work arrangements are possible (partial remote work by prior arrangement);

Friendly team and management support;

Official employment, competitive salary (level to be discussed after interview).