Embassy of the Czech Republic

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Esmane info
Ettevõte

Facilities & Logistics Assistant

The Embassy of the Czech Republic in Estonia seeks a full-time staff for the position of Facilities & Logistics Assistant

1. Estimated Starting Date: February-March 2026

2. Job Description: Administrative & Facilities Assistant

Facilities & Logistics Assistant provides day-to-day operational support to the Administrative Manager of the Embassy. The role ensures the smooth functioning, upkeep, and logistical support of Embassy premises and activities.

3. Duties for this position include:

· Assist the Administrative Manager with the maintenance and general upkeep of Embassy buildings and premises

· Coordinate and carry out minor repairs and maintenance tasks; liaise with external contractors when required

· Perform driving duties, including transporting staff, official visitors, documents, and supplies

· Run official errands such as deliveries, purchases, and administrative collections

· Provide support in the Embassy kitchen, including basic food preparation, serving during official events, and maintaining cleanliness

· Assist with set-up and logistics for meetings, receptions, and official functions

· Monitor supplies and assist with inventory and stock management

· Ensure compliance with safety, security, and hygiene standards within Embassy facilities

Please note: The specific duties outlined above may be subject to adjustment or evolution after the successful candidate joins us, based on their qualifications and the evolving needs of the mission.

4. Working hours:

Monday to Friday, 8:30 am 5:00 pm with a possibility of overtime work.

5. Additional information:

A competitive salary will be offered, commensurate with the successful candidate's experience and qualifications. Employees are entitled to annual leave, sick leave, and public holidays (in addition to Estonian public holidays, some Czech holidays are also observed). The specific terms and conditions of remuneration and benefits will be discussed during the interview. We offer working with friendly, open, supportive colleagues.

6. Requirements:

Estonian citizenship or Residence permit for employment in Estonia.
Good mental and physical health.
Fluency in Estonian and English. Candidates with Czech language proficiency will be given strong preference.
Previous experience in administrative support, facilities, or general services is an advantage
Valid driving license and good driving record
Practical, hands-on approach with strong organizational skills
Ability to work independently and as part of a team
Reliability, discretion, and respect for confidentiality
Flexibility to support occasional events outside regular working hours

7. How to Apply:

Interested applicants are requested to submit their CV and a cover letter, both in English to the Embassy via email (Tallinn@mzv.gov.cz).

Please ensure your CV includes the following essential details: your full name, date of birth, nationality, address, comprehensive contact details (including mobile phone number and email address), educational background, and work experience.

Please be assured that all personal information provided will be treated with confidentiality and will only be used internally by the Embassy for the purpose of this recruitment process. It will not be disclosed to any third parties.

Following an initial document screening, only shortlisted candidates will be contacted for an interview.

Embassy of The Czech Republic in Estonia

Lahe 4, 10150 Tallinn

E-mail: Tallinn@mzv.gov.cz

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