4407
- Detailid
- Esmane info
- Ettevõte
Description
Job holder serves as Receiving Clerk and provides administrative support to the General Services unit, with a particular focus on the Housing and Customs & Shipping portfolios. Job holder is primary backup for the Residential Housing Coordinator and Shipment Assistant.
- Preparing lease agreements, termination notices, waiver requests, and schematic plans.
- Preparing informational material for new residents.
- Assisting residents with pre- and post-departure checklists.
- Conducting annual real estate market survey.
- Maintaining spreadsheets and databases that track occupancy costs, repairs, and preventive maintenance.
- Preparing paperwork and documentation for incoming and outgoing shipments, including customs declarations, invoices, and government bills of lading.
- Preparing documentation for purchase, registration, inspection, licensing, insurance coverage, and sale of vehicles.
- Acts as receiving official for all personal property, office and maintenance supplies, tools, IT assets etc.
- Reviews procurement documents, packing slips and other documents in English and Estonian and evaluates that received property corresponds in condition and quantity to the order as placed by the procurement office.
- Physically inspects deliveries to ensure that they reflect the delivery/packing list, that any damage is noted and that deliveries meet the terms, conditions and specifications included in procurement documents.
- Coordinates storage or delivery to the requesting office with the Property Supervisor.
- Assists the General Services Officer with administration duties including data entry, copying, scanning, and filing.
Requirements
- Completion of secondary school
- A minimum of two (2) years of office administrative/ clerical experience in a customer-service office is required.
- Fluent English and Estonian language.
- Knowledge of basic math, capable of handling currency and working a balance sheet.
- Customer service oriented, ability to handle difficult customers with tact.
- Ability to handle a large workload and multiple tasks simultaneously.
- Strong computer skills, able to use the Microsoft Office Software Suite (Word, Excel, Power Point, etc.).
We offer
- Gross salary from 1300-1900 € per month
- American holidays in addition to Estonian ones
- Training courses for self-development
- Christmas bonus
€
1300 - 1900
Asukoht
- Tallinn, Harjumaa, Eesti
Kentmanni 20
Tööaeg
- Täistööaeg
Keeled
- Inglise
- Eesti
Kontaktisik
Riina Lainet
668 8106
Riina Lainet
668 8106
The U.S. Embassy in Tallinn conducts diplomatic relations with the Republic of Estonia and coordinates the activities of all U.S. Government personnel serving in Estonia. Bilateral cooperation includes political, economic, commercial, defense and security, educational, and agricultural activities. The Embassy also provides consular services, including visas for visitors to the United States and passports for United States citizens in Estonia.
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