Talent Acquisition & HR Coordinator

Gunvor Services AS

Detailid
Esmane info
Ettevõte

Ootused kandidaadile

Bachelors degree in Human Resources, Business Administration, or related field.
Minimum of 3 years of experience in a recruitment or HR coordination role, preferably within a multinational company
Ability to effectively communicate with various stakeholders, including candidates, hiring managers, and external partners.
Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
Meticulous attention to detail to ensure accuracy in data management and compliance.
Proactive and solution-oriented with the ability to handle unexpected challenges and changes in the recruitment process.
Collaborative mindset with the ability to work effectively in a team-oriented environment.
Ability to adjust to rapidly changing environment.
Committed to delivering an exceptional client experience and enhancing the companys employer brand.
Ability to handle sensitive information discreetly.
Proficiency in using HRIS tools (Workday is a strong plus) and recruitment management systems. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint).
Fluency in English is required. Additional languages spoken in the EMEA region are a plus.

Tööülesannete kirjeldus

Coordinate the end-to-end recruitment process:
Work closely with hiring managers to schedule interviews, and communicate with candidates.
Maintain and update interview calendars to ensure accuracy and resolve conflict when needed.
Manage and coordinate relevant assessment for the position when applicable.
Input and maintain accurate candidate information in the HRIS tool from the creation of the position to posting and hiring.
Regularly update and audit HRIS data to ensure accuracy and compliance with company policies and legal requirements.
Liaise with stakeholders:
Serve as the primary point of contact for candidates, hiring managers, and other relevant stakeholders throughout the recruitment process.
Coordinate with Travel department the travel and accommodations for candidates, if necessary.
Ensure interview rooms are booked and set up with the necessary equipment.
Manage candidate experience:
Ensure a positive candidate experience by providing timely updates and feedback throughout the recruitment process.

Job Posting and Compliance:

Post job requisitions: Ensure job requisitions are posted on main HRIS Career Portal, university Job Board and LinkedIn including mandatory portals to meet legal country requirements when applicable.
Compliance monitoring: Stay updated on legal and regulatory requirements for job postings and ensure compliance in all recruitment activities.

HR Administrative Support:

Job offer and contract creation: Prepare and send job offers and employment contracts to selected candidates.
Onboarding documentation: Coordinate and manage the collection and processing of necessary onboarding documents.
General HR support:
Provide administrative support for other HR activities as needed, including attestation and verification processes.
Assist with the immigration application process and ensure compliance with legal requirements.

Candidate Experience and Employer Branding:

Ensure seamless client experience: Maintain high standards of communication and service delivery to ensure a seamless experience for all clients, including hiring managers and candidates.
Enhance employer branding: Support initiatives to enhance the companys employer brand through consistent and positive candidate interactions and by promoting the companys values and culture.

Graduate Program Support:

Early career coordination: Support the Early Career Lead with the coordination of graduate interview processes and logistics.
Logistical management: Arrange with Travel department travel, accommodation, and other logistical details for graduate candidates as needed.

Omalt poolt pakume

Self-realization in a dynamic and fast-paced global company;
Ability to learn from professionals in international environment;
In-house trainings not only related to main field of activity but also covering other respective areas;
Supportive and friendly colleagues;
Good working conditions and means + very good employee benefit package.

If you think the open position you see is right for you, we encourage you to apply!

Our people make all the difference in our success.

Selle ametikoha keskmise palga info leiad aadressilt palgad.ee.

Asukoht

Eesti

Tööaeg

Täistööaeg

Keeled

Inglise

Kontaktisik
Kadri Hein
+37258189690

Gunvor Services is a Member of Gunvor Group.

Gunvor Services moves physical energy worldwide, from where it is sourced and stored to where it is demanded most. We provide shipping logistics and operations, including natural gas trading operations, as well as expertise in accounting, compliance and IT functions.

We are one of Estonias first and the largest service provider for physical trading houses,

and offer one of the most experienced trading support teams in the world. Founded in 2000 and having more than 220 employees only in our Tallinn office, we are experienced,

competent, and professional, and thus successful globally. We know that people are

the foundation of everything and form the basis for everything we do.

With us, you can be a part of our success story and have the opportunity to grow

personally and professionally as we together enact Gunvors global sustainability

agenda.

Join us and embrace the future of trading through the Energy Transition!

Please see more about us on our websites:

www.gunvorservices.com

www.gunvorgroup.com

Please find all our open positions on our website: www.gunvorgroup.com/careers

Ettevõtte koduleht: http://GunvorServices.com